Get comfortable, grab a cup of coffee, water, tea, whatever it may be that you drink. My name is fast Karim. I'm the lead desktop instructor here at learning. And I want to present you a zoom for trainers in this course..
I want to spend some time talking about the pitfalls of remote learning and a little bit of what we can do about. How we can engage our audience. It has to do with creating inclusive presentations and a little bit about getting feedback and input as you go along while presenting as.
A trainer, once we get the basics. So I want to talk a little bit about sharing slides, sharing your screen, sharing audio. What if you have multiple monitors? What if you just want to share a slide deck or a word?.
How can we use these tools effectively within zoom? Don't worry. We're going to cover all bases. I want to talk about online. Meeting features such as the chat box, our participant window co-host abilities..
And one of the features that I save for very, very last topic is breakout room. As a trainer, when you host these larger trainings, maybe one or two, three hour trainings, it's extremely useful to use breakout rooms to keep the audience engaged and also to allow participants to group up the smaller meetings without spending too much time building and assigning new meetings on their calendar..
If you are looking to earn certificates and maybe watch these videos without ads, you can sign up for learn at any time. So our dedicated online training subscription service, you can check out the link in the description for more information. Now, if you have any questions, you want to answer it by me.
Or any of our instructor. Please join our offsite community. I'll put the link in the description as well as always the PowerPoint deck and any files provided in this video will be inside the description of the video below. Let's get started everybody before we begin..
I just want us to talk a little bit about the pitfalls of remote learning. One being that there's never any distractions. One way we can avoid distractions is simply setting pre-training communication. Offer assistance to employees who having difficulties with scheduling or even childcare an issue during the training is maybe people not speaking up or people.
Falling behind learner's may be silent, or they may be putting on a brave face and they might even leave the training frustrated and having learned nothing. It's important for the trainer to set up a supportive learning environment at the beginning of the session and explain how attendees can raise concerns via a hand up or any similar functions..
You may also have technical issues now to avoid technical issues. The best thing we can do is prepare. You can always minimize the likelihood of technical issues by preparing and testing any logins passwords, or essentially before the training has started and also leaving in a little room for buffer in case a issue does.
Happen with any log-ins or passwords that need to get inputted during the.
Now next, I want to talk about a little bit about how to keep your audience engaged, whether that's a training where you're presenting a new idea or you're reporting back an idea. I want to discuss two methods that we can use in design our.Training with keeping audience, attention and engagement in mind. One type of presentation or what type of training you may have host the training where you're presenting a new idea or communicating something new to an audience. One hosting that type of training symbol thing you should ask before the treaty.
Human begins is why is the audience there and why necessarily should they care about the material that's being presented? Once you have an idea or a sentence or two of why your audience members should care, that's when you should start announcing the topic. Now, once the topic is announced, you should give details..
And of course, once the details are given, give them about three things to remember from the conversation you just had. Now, another type of presentation style is reporting. You report back something to a group or an audience. You don't need to go through that presentation style or cycle..
If you're just reporting back information, one method, you can use a star where you can list out the situation of what is happening. Then go into the tasks that were assigned. And boil it down to the actions that were associated to each task, which led to some results, which ultimately leads to your recommendations based off those results..
So that's just a little bit about engaging your audience and two styles of presenting, whether it's a new idea or reporting up next. I want to talk a little bit about creating inclusive presentations. When using PowerPoint to present, you're going to be reading a slide to me or anybody expect.
Them to get a little bored. Now, keep in mind. If you do have to write a paragraph, a definition, an acronym, a wordy slide. PowerPoint has something known as the presenter view. It's in the slide show tab where you can turn on the presenter view..
And as long as you have a extra monitor or a projector connected, you can extend and see your notes in the upcoming slide in your presenter view monitor. Now, if you don't have technology and you don't have an additional monitor, keep in mind, you can always print out your notes. As opposed to having them on the slide where everyone has to read.
Them, creating a wordy slide. Now, if you do have a wordy slide, which I'm about to show you up next, do exactly what I just did there. I paused. And in fact, in my head, I read the same thing you're reading, and.
Once I was done reading it, I went ahead and started talking again.
Now in a normal conversation, you wouldn't talk over someone else. So when you're talking to someone, while they're reading, that's exactly what you're doing. It's even worse because you're probably talking over yourself..So if something's on the slide there, just give them a little chance to read. Now, keep in mind when actually building these presentations, a quick method that you can do is to always create title slide. Go down to power point, even in a word document and create all the title slides that you're going to expect to have in the presentation..
The important thing here is you're getting all the texts down and then deciding what to put on the slide afterwards, fit in all the speaker notes. This avoids text bar. This puts all your thoughts on the speaker notes, not the slide once you've done that..
That's when you can add content to. That helps people understand the main points that you want to underline at the final stages, where you can actually adjust design at images that spark emotion and thought. Now, if you're wondering of what you should put on the slide, ask.
Yourself these two questions. Content should only go on the slide. If it satisfies one of these. Otherwise, it might need to go on the speaker notes or a handout, ask yourself, does this content help?.
The audience understand is the main point that I want to underline. If the answer is yes to either of these questions, you might want to include this on your slide. That doesn't mean to add everything that answers those two questions on this. If a slide does require examining in detail, consider simplifying.
It or moving it to a handout. Now, if I were to give you some general tips to avoid over overloading your slides when creating them. Try to set all the text size above 20. Now, ideally you want to do 32 point font is better..
Makes it everything legible, and it reduces the chance of you having a bunch of words on this slide. Since the text size is legible. You also want to try to keep the paragraph. The bullets within the paragraphs or the paragraphs within the bullets, I should.
Say, within two lines or less leave empty space on slides and try to have no more than four bullets on each slide. This will allow the focus to be on one main. I hope these tips on how to essentially use PowerPoint or whatever slide tool that you use to create inclusive presentation..
Now up next, I want to talk a little bit about getting feedback within a presentation or a training and using one of the tools that we have available the zoom. A great tool that you could use to communicate with your audience, but Fides having microphones or cameras is the zoom group chat..
However, I want you to know that the zoom group chat does allow you to adjust settings. Now, if you do click on the ellipses, like my screenshot shows the little three dots is an ellipses. The settings window pop..
And as a trainer, one thing that you can do is save the chat in case there's any questions or links or URLs that you need to visit, or your trainees need a visit saving the chat will create a text file inside of a computer's documents folder with the name of the meeting. Now, keep in mind that the chat tool is available for all attendees.
Hosts co-hosts and attendees, and is found on your meeting tools. I have a screenshot of the icon and how it looks. The bottom of the screen when no one's sharing their screen there, the chat icon. Now, by default, it starts out with an individual chat, but you can always change that to allow the attendees, to chat with just you the host, or only to everyone.
Publicly, or also send messages privately. Now keep in mind zoom group chat. If using the zoom desktop app also allows file uploads, but sometimes organizations may have that setting turned off for security reasons. And the next video..
I want to talk about some more tools that we can use focusing on sharing your screen and slides with your audience members. I recommend before going onto the next video to pause this video and try to join in your private meeting room in zoom, and really quickly see if you can use the chat area and adjust the settings, or even save the chat for yourself..
And then come right back so we can talk about slides and screen share. Now, something you can do within zoom is share your screen, as we all know. And when you do click that green little button, this share screen option at the very bottom of your you'll get access to a little window that allows you to choose.
What screen you can share. And that's what the screenshots show. Now, keep in mind that you can share a single screen at a time. You also have the ability to share a whiteboard. Now, if you are concerned about any notifications or sensitive.
Information being shown at the very bottom of this window, where it's showing you all your screens and the whiteboard, you also have the ability to share just an application out of. Now, keep in mind that sharing a specific application at a time insurance participants only see what's shared not any email.
Notifications or any other screens. Now keep in mind that if you have a PowerPoint or a web browser that you're going to share, it's recommended to go ahead and share the computer sound. Uh, keep in mind that if you don't need to use computer audio, there's no video or there's no audio that needs to come from the computer on your end..
You can leave that unchecked to save a little bit of bandwidth for the meeting and the presentation that you have. Now, once you do choose these settings, whether it's sharing your screen and application, or if you want your video to have sound, you still have to click share it..
The various. Once you hit share. That's when all of these settings that you chose will be applied. Now, if you ever need a switch between screen chairs, maybe you're showing a presentation and then back to a word document, you can always very.
Easily go back to the same button. You went to click on new share again, and it will seamlessly switch between applications. Now, if you're a host. Which good chance if you're a trainer, you're the host of the meeting..
Before you start sharing your screen, you'll have a little arrow, a little carrot there, and if you click on it, you'll get access to your advanced sharing options, where you can control how many participants can share at a time and who can share their screen. Maybe you want only the host to share their screen and who can.
Override someone's screen share. With that being said, we just spent a little bit of time talking about our screen share options, the seamless sharing, and our advanced sharing options..
Before moving on to these next videos where we're going to start talking about meeting tools and features. I want you to spend some time going to a personal meeting room that you. In zoom and seeing if you can share your screen, try sharing between applications, try, including audio, see if you can hear it and also see if you.
Can find your advanced share options. Like my screenshot shows. Go ahead and try that out and come right back now in zoom, when you are sharing your screen, your attendees will get to see at the very top of their window..
They're viewing options. Now, when they click on the view options drop down there, we'll get the ability to annotate. Now participants can click on view options to annotate on a screen, and they get a nice tool bar that pops up..
This toolbar allows participants to essentially use a mouse, select things, add text boxes. Draw on the screen and even save the drawing as an image onto their local machine. Now, keep in mind if you want the setting turned off, you can turn it off from the.
Security button that a host or cohost has available to them and their meeting tools. In addition to that annotation feature, if an organization permits, you also have the ability to record the meeting. It should be in your meeting tools, if not, it might be under the.dot dot, which is sometimes found if you have a small screen, because it can't display.